Coffee Cart Catering Pricing & FAQ's
What type of coffee cart catering events do you offer in Charlotte?
Roaming Spirits Coffee is a full-service mobile espresso bar based in Charlotte, NC. We provide specialty coffee catering for:
- Corporate office events
- Multi-day conferences and conventions
- Brand launches and experiential activations
- Weddings and rehearsal dinners
- Private celebrations
How much does coffee cart catering cost?
The national median for coffee cart catering is approximately $1,040 per event. In Charlotte, pricing depends on:
- Guest count and expected drink volume
- Service duration (2-hour minimum is standard)
- Number of espresso machines and baristas
- Menu additions such as matcha, cold brew, or espresso mocktails
- Travel distance and venue logistics
A standard espresso bar for up to 100 guests typically starts at $950. Events over 100 guests requiring multiple machines and baristas average approximately $1,746 nationally.
What is included in your coffee cart catering packages?
Each event includes:
- La Marzocco espresso machine
- Professional Baristas
- 2-hours of unlimited drink service.
- Espresso, Cappuccino, Americano, Three Seasonal Latte Specials
- Mocha Lattes
- Chai Tea Lattes
- Whole and Oat Milk
- Cups, Lids, Straws
- Option to add – Matcha tea lattes, bottled lattes and espresso based mocktails.
All pricing includes staffing, travel within 50 miles of Charlotte, set-up and breakdown.
How many coffee carts do I need for my event?
The number of carts required depends on total guest count, event timeline, and desired service speed.
- Up to 100 guests, 2+ hours: 1 cart, 1 machine, 1 barista
- 100+ guests or shorter service windows: multiple carts or additional machines and baristas
Each machine produces 35–40 double-shot (10 oz) drinks per hour. We provide recommendations during the booking process tailored to your specific event structure.
Can you provide coffee catering and barista services using our custom event bars?
Yes. We provide full-service espresso bar coffee catering without our standard mobile coffee cart.
For experiential marketing events, trade shows, branded installations, and custom builds, we install and operate our La Marzocco espresso equipment within your exhibit bar, fabricated structure, or activation space. Requirements:
- Surface at least 6 feet long and 2 feet deep
- Dedicated 15-amp, 120-volt power outlet per machine
Layout, power, and workflow are reviewed in advance to ensure seamless integration.
Does your coffee catering include latte art printing?
Yes. Our latte art printer adds custom images, logos, or messages directly onto each drink. This is included as a complimentary upgrade for brand activations & corporate events.
What is the process to book a coffee catering event in Charlotte?
Booking is easy.
- Submit an inquiry https://roamingspiritscoffee.com/booking/
- Receive your custom quote & full booking details within minutes.
- Submit the 50% invoice payment to reserve the date/time and equipment.
What happens after I book my coffee cart catering event?
- You will receive a confirmation email that your booking is complete.
- An events specialist will set-up a site visit if needed and coordinate all details pertaining to power, set-up and break-down.
- For custom items, mock-ups will be sent for approval.
What areas do you serve for coffee catering & do you travel?
Roaming Spirits Coffee provides coffee cart catering in Charlotte and throughout North and South Carolina.
We regularly serve events in:
- Charlotte, NC
- Raleigh, NC
- Durham, NC
- Greensboro, NC
- Winston Salem,NC
- Columbia, SC
- Fort Mill, SC
- Charleston, SC
- Greenville, SC.
Events within 50 miles of Charlotte are included in base pricing. A travel fee of $1.25 per mile applies beyond 50 miles. Travel logistics are reviewed during the booking process to ensure seamless coordination.
Do you offer tea or other beverage options in addition to coffee catering?
Yes, chai tea lattes and cocoa are included in every coffee cart event package. Additional menu options include:
- Matcha Tea Lattes
- Decaffeinated Espresso
- Espresso based mocktails
- On-site bottled lattes
- Cider
What if another coffee catering vendor offers a similar setup at a lower price?
When comparing coffee cart catering quotes, verify these four things:
- Drink size: Our standard is a 10 oz hot and 12 oz iced double-shot latte. Operators using lesser equipment often split one double shot into two 8 oz cups — half the espresso per drink.
- Equipment: We operate La Marzocco machines — commercial A+ tier. Ask what machine they use.
- Insurance: We carry commercial auto, general liability, and workers’ compensation coverage. Property managers and loading docks require commercial vehicle insurance for building access — operators using personal vehicles will be refused entry. We provide full COI documentation for any venue.
- Inclusions:
- Professional baristas
- Espresso, cappuccino, americano
- 3 seasonal latte syrups
- Mocha and chai lattes
- Hot and iced options
- Oat and whole milk
- Cups, lids, straws, ice
- Setup, teardown, and venue coordination
Ask every vendor: what size drinks, how many shots per drink, what machine, and can you provide a COI with commercial auto and workers’ comp?
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