Coffee Cart Catering Pricing & FAQ's
What type of coffee cart catering events do you offer in Charlotte?
Roaming Spirits Coffee is a full-service mobile espresso bar with a headquarters in Charlotte, NC. Our company provides coffee catering with mobile espresso carts for hosted events including:
- Corporate, brand and retail activations
- Office based events
- Multi-day conferences and conventions
- Brand launches and experiential activations
- Weddings and rehearsal dinners
- Private celebrations hosted at Charlotte venues
How much does coffee cart catering cost?
The national median for coffee cart catering is approximately $1,040 per event. In Charlotte, pricing depends on:
- Guest count and expected drink volume
- Service duration (2-hour minimum is standard)
- Number of espresso machines and baristas
- Menu additions such as matcha, cold brew, or espresso mocktails
- Travel distance and venue logistics
A standard espresso bar for up to 100 guests typically starts at $950. Events over 100 guests requiring multiple machines and baristas average approximately $1,746 nationally.
What is included in your coffee cart catering packages?
All coffee catering events include:
- La Marzocco espresso machine
- Professional Baristas
- 2-hours of unlimited drink service.
- Espresso, Cappuccino, Americano, Three Seasonal Latte Specials
- Mocha Lattes
- Chai Tea Lattes
- Whole and Oat Milk
- Cups, Lids, Straws
- Option to add – Matcha tea lattes, bottled lattes and espresso based mocktails.
All pricing includes staffing, travel within 50 miles of Charlotte, set-up and breakdown.
How many coffee carts do I need for my event?
The number of carts required depends on total guest count, event timeline, and desired service speed. Guest count does not equal drink count. For a standard 2-hour event
- Up to 100 guests, 2 hours: 1 cart, 1 machine, 1 barista
- 100+ guests or shorter service windows: multiple carts or additional machines and baristas
Guest flow, peak demand and service duration will determine how many carts or machines are necessary for efficient coffee catering. We provide recommendations during the booking process tailored to your specific event structure.
Can you provide coffee catering and barista services using our custom event bars?
Yes. Roaming Spirits Coffee provides full-service espresso bar coffee catering without our standard mobile coffee cart.
For experiential marketing events, trade shows, branded installations, and custom builds, our team installs and operates our La Marzocco espresso equipment within your exhibit bar, fabricated structure, or activation space. Basic requirements include a Surface at least 6 feet long and 2 feet deep.
Layout, power, and workflow are reviewed in advance to ensure seamless integration.
Does Roaming Spirits Coffee offer bottled lattes?
Yes. Roaming Spirits Coffee offers an on-site bottled latte bar as a high volume coffee catering option. Iced lattes are freshly made to order and bottled right in front of your guests. The bottled latte bar can be booked as a stand-alone service or in conjunction with a full service barista staffed espresso cart. Bottles are branded with company logos, event graphics or custom labels. Bottled lattes are an on-site freshly made-to-order product and not available as a drop-off or pre-ordered item.
Does your coffee catering include latte art printing?
Yes. the Ripple beverage printer adds custom images, logos, or messages directly onto each latte. The latte printer is included with all brand activations & corporate events.
What is the process to book a coffee catering event in Charlotte?
Booking is easy.
- Submit an inquiry https://roamingspiritscoffee.com/booking/
- Receive your custom quote & full booking details within minutes.
- Submit the 50% invoice payment to reserve the date/time and equipment.
What happens after I book my coffee cart catering event?
- You will receive a confirmation email that your booking is complete.
- An events specialist will set-up a site visit if needed and coordinate all details pertaining to power, set-up and break-down.
- For custom items, mock-ups will be sent for approval.
What areas do you serve for coffee catering & do you travel?
Roaming Spirits Coffee provides coffee cart catering in Charlotte and throughout North and South Carolina. Our traveling barista serve nationally for corporate event partners.
Roaming Spirits Coffee is headquartered in Charlotte, NC. Our teams regularly serve events in:
- Charlotte, NC and all surrounding suburbs
- Raleigh, NC
- Durham, NC
- Greensboro, NC
- Winston Salem,NC
- Columbia, SC
- Fort Mill, SC
- Charleston, SC
- Greenville, SC.
Events within 50 miles of Charlotte are included in base pricing. A travel fee of $1.25 per mile applies beyond 50 miles roundtrip of 28202. Travel logistics are reviewed during the booking process to ensure seamless coordination.
Do you offer tea or other beverage options in addition to coffee catering?
Yes, chai tea lattes and cocoa are included in every coffee catering event package. Additional menu options include:
- Matcha Tea Lattes
- Decaffeinated Espresso
- Espresso based mocktails
- On-site bottled lattes
- Cider
What if another coffee catering vendor offers a lower price?
When comparing coffee cart catering quotes, verify these things:
- Drink size: Our standard is a 10 oz hot and 12 oz iced double-shot latte. Operators frequently cater with an 8oz option, splitting one double shot into two 8 oz cups to increase output.
- Equipment: We operate La Marzocco machines which are commercial A+ tier. A coffee cart is format, the service provided depends on the equipment. Roaming Spirits Coffee provides barista staffed mobile espresso bars serving made to order specialty coffee with café grade commercial espresso equipment. A “coffee cart” could serve cold brew, kegged coffee on tap, or use home-machine not plumbed for high throughput.
- Service Planning: Ask how the vendor decides what your event needs. An experienced coffee caterer will ask for more than guest count and service window. A quote built on those components alone means your event may experience long lines, service disruptions and inadequate supply.
- Insurance: We carry commercial auto, general liability, and workers’ compensation coverage. Property managers and loading docks require commercial vehicle insurance for building access. Operators using personal vehicles may be refused entry. We provide full COI documentation for any venue.
- Inclusions: What is actually included in their coffee catering quote? Roaming Spirits Coffee provides:
- Professional baristas
- Espresso, cappuccino, americano, lattes, cortado
- 3 seasonal latte syrups – menu varies and custom syrups are available on request
- Mocha
- Chai tea lattes
- Matcha tea lattes – Available as an add-on to your event package
- Hot and iced drinks
- Oat and whole milk – Additional alternative milks available on request.
- Cups, lids, straws, ice
- Setup, teardown, and venue coordination
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